| |
|
The DocuMed Software Suite, Beyond EMR
DocuMed will maximize the efficiency of all of your resources,
the most valuable of which is your time. DocuMed’s simple yet powerful design
tools instantly transfer your preferred clinical documenting processes into an
electronic environment. The intuitiveness of the DocuMed program is apparent
from the moment it is launched. Electronically capturing the patient encounter
at the point of care is as easy as defining the flow that best suits you and
your specialty. Physicians and practices each have unique ways of accomplishing
clinical charting and DocuMed accommodates every nuance. DocuMed is developed to
assimilate your thinking, resulting in what-you-think-is-what-you-get. It’s that
straightforward.
Electronically collecting patient encounter data with DocuMed only begins to
tell the story of this unique technology. At DocuMed, satisfying your charting
style and workflow is the first step of a multi-component process that
encompasses the Electronic Clinical Office (ECO). DocuMed goes beyond EMR by
totally managing the life-cycle of your encounter documents. Identifying and
assigning staff-specific roles in the clinical encounter documentation process,
assures seamless and effective workflow management. Resources are shifted from
high-cost clinical staff to more cost-effective office staff. DocuMed manages
the documentation of the entire visit from beginning-to-end. DocuMed captures
data that is contributed to the final encounter report every time a member of
your care team makes contact with a patient.
Everything from the
scheduling of the initial appointment and reason for the visit, to check-in, the
scanning of patient-signed documents, photos, insurance cards and external
documents, documenting the exam, the ordering and review of tests,
patient-authorization to distribute consult letters or assessments, issuing
prescriptions, follow-up and educational instructions and check-out are executed
effortlessly. Additionally, DocuMed performs these functions with built-in
checks-and-balances that demand that all of the appropriate and necessary
elements
of clinical documentation are completed and that there are no loose ends.
With
DocuMed, all open cases are viewed at-a-glance. Whether
the case is pending a review of lab results that have been electronically
received and attached to the patient record, waiting for transcription to be
completed, flagging documents to be distributed or identifying reports to be
reviewed and electronically signed-off, DocuMed expertly brings their status to your
attention for action.
Selecting the format of your document (tabular, form-based, textual, letter,
lists, scanned…) as well as the user-input device (text, voice recognition,
voice dictation and point-and-click) is totally at the user’s discretion.
Automating your processes with DocuMed could not be simpler. Data collected is
available for re-use in multiple documents and for rapid retrieval in a
meaningful layout. DocuMed enables you to access, analyze and present outcomes
data on individuals, groups or your entire patient base and is especially useful for
trending data over time for comparative purposes or for clinical research. A
powerful graphic engine displays data in a wide variety of graphs, charts or
tabular formats. These can be used for historical analysis, clinical studies,
quality control and practice analysis.
Request a demonstration of DocuMed today!
Features
Intuitive Navigation and Display Layout
EMR and Electronic Clinical Office Document Generation
Paperless Workflow and Electronic Document Management
Document Distribution Management
Fully Integrated Clinic and Provider Scheduler
Integrated Document Scanning
Prescription Writing
Claims and Billing Information
Integrated Outcomes Analysis and Querying Tool
Electronic Chart Embedded Dictation and Speech Recognition
Benefits
Click here to see the many benefits of DocuMed.
Back to Top
Intuitive Navigation and Display Layout
All of the patient’s relevant information is presented on
one screen, eliminating the need to click multiple buttons to get an
overview of the patient’s visit history. DocuMed understands the
importance of quick access on a single screen. We also know the value of
getting what you want instantly without having to constantly navigate
back to a main anchor screen. Informed decision making is at your finger
tips.
- DocuMed utilizes a Microsoft Outlook® style
user interface to facilitate ease of use and simplified training and adoption with a universally
familiar environment
- Complete clinical navigation on a single-screen
- User defined shortcuts give quick access to your most
used program tools
- User defined hierarchical folder organization places
information where you expect it
- Display patient photos, before-and-after photos,
insurance cards or documents received from external sources like lab
results referral letters or consult letters
- Selecting and opening a report for review is as easy
as clicking once for a reading pane view or twice for a full page view
- Screen presentation preferences are completely user
configurable
- User commands may be invoked by clicking an icon or
the tool bar pull-downs or by right clicking on the report for
additional choices
- Sorting reports by date, provider, case …is as easy
as dragging and dropping the heading
- Patient search is intuitive and easy
- Viewing and electronically signing-off reports by
provider is quick and efficient
- User defined fields are available to track additional
discreet data
- User defined summary tabs capture discreet data
elements from reports and show a snapshot over time for quick and easy
review, i.e. drugs prescribed or range of motion
- Summary tab data may be quickly generated graphically
to show visual trends of progress or deterioration
- Several integrated graphing tools allow you to display multiple
series of data on the same chart. You can even compare these
multiple series to "norm" values on the graph. The X and Y axes
can be any variables you choose.
- Summary tabs can also be used as a data entry and
capture tool that feed data into reports, i.e. employment status,
allergies, past medical, past surgical, social or family histories
- All relevant data from this case or a previous case
is at the clinician’s fingertips and can be pulled forward including lab
results and diagnostic tests
- Pending tasks are presented for review or action in a
single-screen such as:
- Reminders for preventative health visits
- Review of lab results or procedures
- Patient messages
- Patient medication refill status
Back to Feature List
EMR and Electronic Clinical Office Document Generation
Your clinical documentation is only as good as the tools and processes that
make it happen. DocuMed takes the pain out of creating templates and
flowsheets. DocuMed is totally in sync with your vision of the way it should
be.
- DocuMed’s template designing tool, originally developed
in 1988, is the most advanced and evolved in the industry
- Simple and powerful template construction
- Design templates with a Microsoft WORD compatible tool or
import MS WORD documents directly into DocuMed
- Specialty specific starter template sets available
- Designed for use by solo, small, medium and large
physician groups and clinical research organizations
- Clinical forms and workflows may be readily replicated or
re-engineered
- Multi-physician practices may create physician-specific
templates and workflows to accommodate individual workflow and patterns of
care or agree on practice-wide methodologies
- Multiple data input modes including traditional
dictation, voice recognition, point-and-click (mouse or wireless pen-tablet)
and scanning
- The composition of the final patient encounter may be a
single working document or a number of individual working documents that are
task and care-provider (PA, RN, Physician) specific, populated as the
patient progresses through the office and merged together to form the final
patient encounter report upon visit completion
- Pull discreet data or entire reports into other reports
- Comprehensive demographic information is captured through
integration with other systems or entered at the first point of contact
- Manage and document procedures performed in surgery
centers
Back to Feature List
Paperless Workflow and Electronic Document Management
Nothing could be more important than
knowing that the diligence you practice seeing patients results in complete and
comprehensive clinical documentation. We know that it takes an entire office to
pull it all together. With DocuMed’s automated processes you can have
peace-of-mind knowing that all of the contributory components essential to
comprehensive documentation have been collected by you and your staff, dictation
has been transcribed, items are ready for review and the final encounter and
other ancillary documents are waiting to be electronically signed-off and
distributed.
- Patient reports or select sections
of patient reports are easily and automatically merged into subsequent
patient reports eliminating redundant data entry
- DocuMed’s full-circle, closed-loop
documentation assures that all of the necessary components of a final
patient encounter report are completed
- The patient encounter documentation
process begins with the first point of contact and continues through
examination, surgery and follow-up
- Initial patient intake information
such as demographics, reason for visit and scheduling are confirmed by front
desk staff
- Front desk staff generates all forms
to be completed, verified and signed by the patient as well as clinical
visit flowsheet documents that follow the patient through the office
- Front desk staff scans all insurance
cards, drivers licenses, patient–signed documents attesting to reason for
visit, social, family and medical history, HIPAA patient privacy and
permission to release information which are then attached to the patient
chart for on-demand retrieval
- Digital photos are also attached to
the patient chart effortlessly
- External hard copy documents from
referring physicians or lab results may be batch or individually scanned
- All scanned items are saved to the
SQL Server database in the Adobe PDF format
- All incoming faxes can be
automatically saved to Adobe PDF format, ready for electronic mark-up or
signature and attached to the appropriate patient chart
- Outgoing documents may be
electronically e-faxed or emailed to the specified Patient Care Team member
eliminating the unnecessary generation of paper
- Relevant information captured by
mid-level staff (PA’s, RN’s) will retain individual accountability while
automatically feeding into and contributing to the final patient encounter
report
- Family, social and past medical
history are updated with each patient visit and automatically reused in new
encounter reports after presenting the data for review by the physician
- DocuMed’s inherent checks and
balances readily identify missing elements or incomplete documentation due
to pending issues
- Results in complete and auditable
documentation with nothing slipping through the cracks
- Seamless and consecutive electronic
sign-off capability minimizes time-for-review and approval
- Electronic sign-off captures all
open items for follow-up and assignment to staff
- Electronic sign-off of reports
assures that all aspects of the documentation process have been reviewed and
approved and that follow-up tasks are performed
- At-a-glance status of all open
patient cases
Back to Feature List
Document
Distribution Management
Have you ever wondered whether that consult or referral
letter was ever sent? How about the request for documentation from the
patient’s lawyer? With DocuMed you can stop wondering and know that it was
sent, how it was sent and that it was sent expeditiously and only to those
authorized by the patient.
- The completed patient encounter report professionally formatted with your logo (reduces print-shop
costs) as if it were dictated and transcribed
- Based on patient-granted permission and the patient’s
request (HIPAA requirement), the final patient encounter report or consult
letter is ready for distribution to referring physicians, attorneys,
insurance companies or to any other entity the document need be sent
- The Patient’s Care Team index controls which entities may
receive patient care documents
- The assignment of a case type to each visit organizes and
simplifies the review, annotation and distribution process
- Patient Care Team member status and the case type
determine which Patient Care Team members receive patient care documentation
- Outgoing documents may be electronically e-faxed or
emailed to the Patient Care Team member eliminating the unnecessary
generation of paper
Back to Feature List
Fully Integrated Clinic and Provider Scheduler
DocuMed makes scheduling and tracking patients a breeze. Integration allows
a provider to select the patient right off the schedule to review their
chart or access any other patient information. The exam can also be launched
directly from the schedule eliminating unnecessary name searches and screen
changes.
- Integrated electronic schedule
- Quick–toggle to patient’s medical records directly from the schedule
- Launch into documenting the encounter from the schedule
- Find next available appointment based on patient criteria (i.e. three
weeks from now on Wednesday or Friday afternoons)
- Multi-resource scheduling
- View or print schedule by provider or clinic in daily, weekly or list
format
- Customize schedules with variable time slots
- Single or recurring time slot blocking
- Add appointment notes
- Automatically tracks no-shows and cancellations
- On-screen check-in/check-out status
- View patient appointment history
Back to Feature List
Integrated Document Scanning
Sophisticated scanning
is included with DocuMed. No need to acquire a costly add-on product
from a third party and integrate it. Scanning is already integrated
into DocuMed. With equipment from our partners at Ricoh-Lanier,
scanning is totally automated. Incoming faxes are automatically
converted to Adobe .PDF format and ready to be reviewed and attached to
the patient’s chart, available to be retrieved at anytime. Batch or
individual scanning of incoming hardcopy patient documents has never
been more efficient.
- Front desk staff scans all insurance cards, drivers licenses,
patient–signed documents attesting to reason for visit, social, family and
medical history, HIPAA patient privacy and permission to release information
which are then attached to the patient chart for on-demand retrieval
- Digital photos are also attached to the patient chart effortlessly
- External hard copy documents from referring physicians or lab results
may be batch or individually scanned
- All scanned items are saved to the SQL Server database in the Adobe PDF
format
- All incoming faxes can be automatically saved to Adobe PDF format, ready
for electronic mark-up or signature and attached to the appropriate patient
chart
Back to Feature List
Prescription
Writing
DocuMed addresses the most pressing issues on physician's minds today
regarding prescription writing. Can I quickly generate a prescription, print
the prescription or transmit it electronically to the pharmacy and access
the patient's prescriptions from anywhere for review and renewal?
With DocuMed, you can.
- Medication prescribing available from any access point to issue, renew or review a prescription
- Prescriptions may be printed or e-faxed/emailed directly to the pharmacy
Back to Feature List
Claims and Billing Information
DocuMed knows that
ensuring the proper claim information gets to your billing system or
billing entity is critical to the financial success of your practice.
With DocuMed you can rest assured that complete and reliable billing
information is captured and transferred.
- Relevant billing information is consolidated for review
and submittal by your billing entity or practice management system. It
includes the systems reviewed for level of billing, ICD and CPT codes as
well as all supporting documentation that may be requested by an insurer
- CPT coding at the appropriate E&M coding level
- User modifiable and defined CPT descriptions for internal
reference while adhering to external CPT reporting requirements
Back to Feature List
Integrated Outcomes Analysis and Querying Tool
Having a simple to use data analysis tool to instantly probe patient,
practice or provider data is essential when making medical or business
decisions. Data analysis can be performed within the DocuMed program for
quick and insightful views of data. Or other MS SQL Server compatible
querying tools may be used.
-
Built-in instant reporting capability giving instant access
to data analysis
-
Trend data over time for comparative purposes
-
Analysis by provider, procedures, diagnoses, insurance,
demographic and all clinical data
-
Multiple graphical presentations of all queries at the push
of a button
-
Query and analyze aggregate data or practice patterns
-
Collect data for clinical trials or other research projects
-
Compatible with all third-party MS SQL Server tools for
querying data
Back to Feature List
Electronic Chart Embedded Dictation and Speech Recognition
Dictate directly into the chart to create a .WAV file to be transcribed
later or directly create notes in the chart using speech recognition
software from Dragon Naturally Speaking.
- Quickly and easily dictate or use Dragon Naturally Speaking Medical Edition to insert text into user defined areas of the report
- Dragon Naturally Speaking seamlessly integrates with DocuMed
- The DocuMed integrated dictation tool allows for the narrative generation of clinical notes to be automatically inserted into a report template along with structured data
- Using the DocuMed dictation module, the user simply speaks into a microphone and a .wav file is created that is tagged to the selected area of the report
- The transcriptionist sees a list of all dictations and simply opens each one, listens, types, closes and proceeds to the next
- The report dictation marker eliminates the need to cut and paste, search for the patient or locate the correct place in the report
- Dictations are accessible remotely to reduce internal transcriptionist staffing
- All transcribed text is flagged for review and electronic sign-off
Back to Feature List
| |
